Integrity, Inclusion, Education, Excellence
2021 Summer Solstice Open Invitational Meet
Hosted By: Greater Kalamazoo Crocs
June 25-27, 2021
Sanction – This meet is sanctioned by Michigan Swimming, Inc. (MS), as a timed final meet
on behalf of USA Swimming (USA-S), Sanction Number MI2021069. MS or USA-S may revoke
this sanction at any time in response to the COVID-19 pandemic.
It is understood and agreed that USA Swimming shall be free and held harmless from any
liabilities or claims for damages arising by reason of injuries, including exposure to or infected
with COVID-19 which may result in illness, personal injury, permanent disability, and/or
death, to anyone during the conduct of the event.
It is further understood and agrees that Michigan Swimming, Inc. shall be free and held
harmless from any liabilities or claims for damages arising by reason of injuries, including
exposure to or infected with COVID-19 which may result in illness, personal injury, permanent
disability, and/or death, to anyone during the conduct of the event.
An inherent risk of exposure to COVID-19 exists in any public place where people are present.
COVID-19 is an extremely contagious disease that can lead to severe illness and death.
According to the Centers for Disease Control and Prevention, senior citizens and individuals
with underlying medical conditions are especially vulnerable.
USA Swimming, Inc., cannot prevent you (or your child(ren)) from becoming exposed to,
contracting, or spreading COVID-19 while participating in USA Swimming sanctioned events.
It is not possible to prevent against the presence of the disease. Therefore, if you choose to
participate in a USA Swimming sanctioned event, you may be exposing yourself to and/or
increasing your risk of contracting or spreading COVID-19.
BY ATTENDING OR PARTICIPATING IN THIS COMPETITION, YOU VOLUNTARILY ASSUME ALL
RISKS ASSOCIATED WITH EXPOSURE TO COVID-19 AND FOREVER RELEASE AND HOLD
HARMLESS USA SWIMMING, MICHIGAN SWIMMING, GKC, AND KIK POOL AND EACH OF
THEIR OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES FROM
ANY LIABILITY OR CLAIMS INCLUDING FOR PERSONAL INJURIES, DEATH, DISEASE OR
PROPERTY LOSSES, OR ANY OTHER LOSS, INCLUDING BUT NOT LIMITED TO CLAIMS OF
NEGLIGENCE AND GIVE UP ANY CLAIMS YOU MAY HAVE TO SEEK DAMAGES, WHETHER
KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, IN CONNECTION WITH EXPOSURE,
INFECTION, AND/OR SPREAD OF COVID-19 RELATED TO PARTICIPATION IN THIS
COMPETITION.
You acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that
your family, including child(ren), may be exposed to or infected by COVID-19 while on site at
the pool or facility and that such exposure or infection may result in the personal injury,
illness, permanent disability and death. You understand that the risk of becoming exposed
to or infected by COVID-19 at the pool or facility may result from the actions, omissions, or
negligence of myself and others, including but not limited to employees, volunteers and
program participants and their families.
Greater Kalamazoo Area Crocs include the above information in meet announcements, heat
sheets and posted around the pool facility.
COVID-19 Procedures/Requirements
All athletes, coaches, officials, clubs, spectators, and other individuals participating in this
meet or seeking ingress into the facility in which this meet is conducted will abide by (1) all
federal, state, and local laws, orders, administrative rules, and guidelines; (2) all protocols
outlined in the COVID-19 LSC Supplemental Sanction Requirements documents for this meet;
and (3) all COVID-19 preparedness plans for the relevant facility. Failure to maintain strict
compliance with all COVID-19 procedures and protocols will result in disciplinary action by the
Michigan Swimming, Inc. Board of Directors, including, but not limited to, fines, suspension
of certain membership privileges, or referral to the USA Swimming National Board of Review
with a recommendation to terminate a member’s membership in Michigan Swimming and USA
Swimming.
Minor Athlete Abuse Prevention Policy Acknowledgement
All applicable adults participating in or associated with this meet acknowledge that they are
subject to the provisions of the USA Swimming Minor Athlete Abuse Prevention Policy
(“MAAPP”), and that they understand that compliance with the MAAPP policy is a condition of
participation in the conduct of this competition.
Location
KIK Pool
1018 Walter Street
Kalamazoo, MI 49007
Parking is available in lot adjacent to the pool and across the street in the parking lot. There
is no parking on City streets.
Times
Session 1: Friday Evening (Distance)
Warm-up Starts 4:00pm Meet Start 5:00pm
Session 2: Saturday Morning (12 & Under)
Warm-up Starts 8:00am Meet Start 9:00am
Session 3: Saturday Afternoon (13 & Over)
Warm-up will start 15 minutes after the conclusion of the morning session but not
before 12:00pm. Session will begin one (1) hour after warm-up begins but not before 1:00pm.
Session 4: Saturday Evening (Distance)
Warm-up will start after conclusion of the afternoon session but not before 3:00pm. Session
will begin 45 minutes after warm-up but not before 3:45pm.
Session 5: Saturday Morning (12 & Under)
Warm-up Starts 8:00am Meet Start 9:00am
Session 6: Sunday Afternoon (13 & Over)
Warm-up will start 15 minutes after the conclusion of the morning session but not before
12:00pm. Session will begin one (1) hour after warm-up begins but not before 1:00pm.
Facilities
The KIK Pool is a 6 lane 50-meter pool with a diving well which will be available for supervised
warm up and warm down. Depth at start is 6 ft.
1
and 3.6 ft. at turn. Permanent starting
blocks and non-turbulent lane markers will be used. Daktronics timing system will be used.
There is no scoreboard, results will be posted.
Course Certification
The competition course has not been certified in accordance with 104.2.2C(4)
Meet Format
The Summer Solstice meet has a timed final format. Friday & Saturday evening events are
for 11 & Over athletes; Saturday and Sunday morning event are for 12 & Under; and Saturday
and Sunday afternoon event are for 13 & over swimmers.
Eligibility
All athletes and clubs registered with Michigan Swimming or another USA Swimming LSC are
eligible to participate in this meet.
Entry Procedures
Entries may be submitted to the Administrative Official as of May 28, 2021 8:00am. The
Administrative Official must receive all entries no later than June 13, 2021 8am. Entries must
include correct swimmer name (as registered with USA/MS Swimming), age and USA number.
All individual entries should be submitted via electronic mail at the e-mail address listed in
the last section of this meet information packet.
1
Depth at Start must meet State of Michigan requirements.
Entry Acceptance and Processing
Entries will be accepted and processed on a first come, first served basis in the order in which
they are received after the entry open date listed above.
Individual Entry Limits
Swimmers may enter a maximum of one (1) individual event on Friday and four (4) individual
events each day Saturday and Sunday. Swimmers entering the 1500 Free and the 400 Free
may swim a total of five (5) individual events on Saturday.
Entry Fees
$5 per individual event. Make checks payable to Portage Swimming.
Surcharges
$1.00 per athlete Michigan Swimming athlete surcharge applies to all swimmers in addition
to an athlete surcharge to cover covid related expenses of $20 per swimmer.
Paper Entries
MS rules regarding non-electronic entries apply. $6 per individual event. There is $1.00
additional charge per event paid if the entry is not submitted in Hy-Tek format. Any
surcharges detailed in the previous section also apply to paper entries. Paper entries may be
submitted to the Administrative Official on a spreadsheet of your choice however, the paper
entry must be logically formatted and must contain all pertinent information to allow the
Administrative Official to easily enter the swimmer(s) in the correct events with correct seed
times.
Refunds
Once a team or individual entry has been received and processed by the Administrative Official
there are no refunds in full or in part unless the “over qualification exception” applies (see MS
Rules).
Entry Paperwork
Your club’s Entry, Entry Summary Sheet, Release/Waiver, Certification of Entered Athletes
and Check should be sent via U.S. mail or nationally recognized overnight courier to:
Paperwork and Payments: Portage Swimming
Attn. Ty Parker
8406 Petoskey St.
Kalamazoo, MI 49009
Administrative Official: Betty Peristeridis bperisao@gmail.com
269-760-3996 (coaches only)
Check In
Check-in will be required and will be located outside the locker room doors.
Marshaling
Swimmers will be responsible for reporting to the marshaling area when their event is called.
Seeding
Seeding will be done after check in closes. Swimmers who fail to check in for an event will
be scratched from that event. All events are timed finals and will be seeded slowest to fastest
other than distance events (400 IM, 400 Free, 800 Free, 1500 Free) which will be seeded
fastest to slowest (alternating genders-women/men). Swimmers swimming the 800 Free and
1500 Free must provide one lane timer and one lap counter.
Deck Entries
Deck entries will be allowed and will be conducted in accordance with current Michigan
Swimming, Inc. rules & procedures, including all Michigan Swimming, Inc. COVID-specific
sanctioning or approval policies. Each individual event is $7.50 per event. If an athlete is not
currently registered with Michigan Swimming or another USA Swimming LSC, the athlete must
deck register for a $164.00 fee before being entered into the meet.
Meet Programs/Admissions
Admission is $5.00 per person. Children 10 & under are free, with a paying adult. Heat
Sheets will be available for $2.00. Please provide your own deck chair. All spectators must
remain behind the red line that outlines the pool. There are no refunds for weather delays or
cancelation. Spectators will NOT be allowed in the locker rooms. Portable rest room facilities
will be available at the entrance just outside the pool area.
Scoring
No individual or team scoring will be kept
Awards
No awards will be given for any age group.
Results
Complete Official meet results will be posted on the Michigan Swimming Website at
http://www.miswim.org/. Unofficial results will also be available on flash drive (HY-TEK Team
Manager result file) upon request. Teams must provide their own flash drive.
Concessions
Concessions will not be offered.
Lost and Found
Articles may be turned in/picked up at the pool office. Articles not picked up by the end of the
meet will be retained by the Meet Director or a representative for at least 14 days (any longer
period shall be in the sole discretion of the Meet Director).
Swimming Safety
Michigan Swimming warm up rules will be followed. To protect all swimmers during warm-
ups, swimmers are required to enter the pool feet first at all times except when sprint lanes
have been designated. No jumping or diving. The same rules will apply with respect to the
warm-down pool and diving well. Penalties for violating these rules will be in the sole
discretion of the Meet Referee which may include ejection from the meet.
Racing Start Certification
Any swimmer entered in the meet must be certified by a USA Swimming member-coach as
being proficient in performing a racing start or must start each race from within the water
without the use of the backstroke ledge. When unaccompanied by a member-coach, it is the
responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this
requirement.
Deck Personnel/Locker Rooms/Credentialing
Only registered and current coaches, athletes, officials and meet personnel are allowed on
the deck or in locker rooms. Access to the pool deck may only be granted to any other
individual in the event of emergency through approval by the Meet Director or the Meet
Referee. The Michigan Swimming Board of Directors, Officials Chairs of MS, and the Michigan
Swimming Office staff are authorized deck personnel at all MS meets. Personal
assistants/helpers of athletes with a disability shall be permitted when requested by an athlete
with a disability or a coach of an athlete with a disability.
Lists of registered coaches, certified officials and meet personnel will be placed outside the
door to the locker rooms/pool deck. Meet personnel will check the list of approved individuals
and issue a credential to be displayed at all times during the meet. This credential will include
the host team logo, name as well as the function of the individual being granted access to the
pool deck (Coach, Official, Timer, or Meet Personnel). In order to obtain a credential, Coaches
and Officials must be current in all certifications through the final date of the meet. Meet
personnel must return the credential at the conclusion of working each day and be reissued
a credential daily.
All access points to the pool deck and locker rooms will either be secured or staffed by a meet
worker checking credentials throughout the duration of the meet.
Swimmers with Disabilities
All swimmers are encouraged to participate. If any of your swimmers have special needs or
requests, please indicate them on the entry form and with the Clerk of Course and/or the Meet
Referee during warm ups.
First Aid
Supplies will be kept in the pool office.
Facility Items
(A) No smoking is allowed in the building or on the grounds of any facility listed above.
(B) Pursuant to applicable Michigan law, no glass will be allowed on the deck of the pool
or in the locker rooms.
(C) No bare feet allowed outside of the pool area. Swimmers need to have shoes to go
into the hallway to awards or concessions.
(D) An Emergency Action Plan has been submitted by the Host Club to the Safety Chair
and the Program Operations Chair of Michigan Swimming prior to sanction of this meet
and is available for review and inspection at the pool office.
(E) To comply with USA Swimming privacy and security policy, the use of audio or visual
recording devices, including a cell phone, is not permitted in changing areas, rest
rooms or locker rooms.
(F) Deck changing, in whole or in part, into or out of a swimsuit when wearing just one
suit in an area other than a permanent or temporary locker room, bathroom,
changing room or other space designated for changing purposes is prohibited.
(G)
Operation of a drone, or any other flying apparatus, is prohibited over the venue
(pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any
time athletes, coaches, officials and/or spectators are present.
General Information and Errors/Omissions
Any errors or omissions in the program will be documented and signed by the Meet Referee
and available for review at the Clerk of Course for Coaches review. Information will also be
covered at the Coaches’ Meeting.
2021 Summer Solstice Open Invitational
Sanction Number: MI2021069
Session 1
Friday Evening
Warm-up starts 4:00pm Meet starts 5:00pm
Girls Age Description Age Boys
1 11 & over 400 IM* 11 & over 2
3 13 & Over 800 Free* 13 & Over 4
*Seeded fastest to slowest with alternating genders-women/men
Session 2
Saturday Morning
Warm-up starts 8:00am Meet starts 9:00am
Girls Age Description Age Boys
5 12 & Under 200 Free 12 & Under 6
7 12 & Under 50 Breast 12 & Under 8
9 12 & Under 100 Butterfly 12 & Under 10
11 11-12 200 Breast 11-12 12
13 12 & Under 50 Free 12 & Under 14
15 12 & Under 100 Back 12 & Under 16
Session 3
Saturday Afternoon
Warm-up will start 15 minutes after the conclusion of the morning session but not
before 12:00pm. Session will begin one (1) hour after warm-up begins but not before 1:00pm.
Girls Age Description Age Boys
17 13 & Over 200 IM 13 & Over 18
19 13 & Over 100 Breast 13 & Over 20
21 13 & Over 200 Free 13 & Over 22
23 13 & Over 50 Butterfly 13 & Over 24
25 13 & Over 200 Back 13 & Over 26
27 13 & Over 50 Free 13 & Over 28
29 13 & Over 200 Butterfly 13 & Over 30
Session 4
Saturday Evening
Warm-up starts 15 minutes after the completion of Session 3 but not before 3:00pm.
Meet starts 45 minutes after start of Warm-up but not before 3:45pm.
Girls Age Description Age Boys
31 12 & Under 400 Free* 12 & Under 32
33 13 & Over 1500 Free* 13 & Over 34
*Seeded fastest to slowest with alternating genders-women/men
2021 Summer Solstice Open Invitational
Sanction Number: MI2021069
Session 5
Sunday Morning
Warm-up starts 8:00am Meet starts 9:00am
Girls Age Description Age Boys
35 12 & Under 200 IM 12 & Under 36
37 12 & Under 50 Butterfly 12 & Under 38
39 12 & Under 100 Free 12 & Under 40
41 11 -12 200 Back 11-12 42
43 12 & Under 100 Breast 12 & Under 44
45 12 & Under 50 Back 12 & Under 46
47 11-12 200 Butterfly 11-12 48
Session 6
Sunday Afternoon
Warm-up will start 15 minutes after the conclusion of the morning session but not
before 12:00pm. Session will begin one (1) hour after warm-up begins but not before 1:00pm.
Girls Age Description Age Boys
49 13 & Over 100 Free 13 & Over 50
51 13 & Over 100 Back 13 & Over 52
53 13 & Over 50 Breast 13 & Over 54
55 13 & Over 100 Butterfly 13 & Over 56
57 13 & Over 200 Breast 13 & Over 58
59 13 & Over 50 Back 13 & Over 60
61 13 & Over 400 Free* 13 & Over 62
*Seeded fastest to slowest with alternating genders-women/men
CERTIFICATION OF REGISTRATION STATUS OF ALL ENTERED ATHLETES
RELEASE AND WAIVER
2021 Summer Solstice Open Invitational
Sanction Number: MI2021069
Enclosed is a total of $__________ covering fees for all the above entries. In consideration
of acceptance of this entry I/We hereby, for ourselves, our heirs, administrators, and assigns,
waive and release any and all claims against GKC, KIK Pool, Michigan Swimming, Inc., and
United States Swimming, Inc. for injuries and expenses incurred by Me/Us at or traveling to
this swim meet.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
In granting the sanction it is understood and agreed that USA Swimming and Michigan
Swimming, Inc. shall be free from any liabilities or claims for damages arising by reason of
injuries to anyone during the conduct of this event.
Michigan Swimming Clubs must register and pay for the registration of all athletes that are
contained in the electronic Entry File or any paper entries that are submitted to the Meet Host
with the Office of Michigan Swimming prior to submitting the meet entry to the meet
host. Clubs from other LSCs must register and pay for the registration of their athletes with
their respective LSC Membership Coordinator.
A penalty fee of $100.00 per unregistered athlete will be levied against any Club found to
have entered an athlete in a meet without first registering the athlete and paying for that
registration with the Office of Michigan Swimming or respective LSC Membership Coordinator.
Submitting a meet entry without the athlete being registered and that registration paid for
beforehand may also subject the Club to appropriate Board of Review sanctions.
The authority for these actions is: UNITED STATES SWIMMING RULES AND REGULATIONS
302.4 FALSE REGISTRATION – A host LSC may impose a fine of up to $100.00 per event
against a member Coach or a member Club submitting a meet entry which indicates a
swimmer is registered with USA Swimming when that swimmer or the listed Club is not
properly registered. The host LSC will be entitled to any fines imposed.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
I certify that all athletes submitted with this meet entry are currently registered members
of USA Swimming and that I am authorized by my Club to make this representation in my
listed capacity.
Signature: Position:
Street Address: City, State Zip:
Club Email: Phone:
Coach Name: Club Name:
Coach Email: Club Code:
