Integrity, Inclusion, Education, Excellence

Calvin U Open Invitational

Hosted By: Calvin University

April 30

and May 1

, 2021

Approval: This meet is approved by Michigan Swimming, Inc. (MS), as a timed final meet on

behalf of USA Swimming (USA-S), Approval Number MIAP2021061. In granting this approval

it is understood and agreed that USA Swimming shall be free from any liabilities or claims for

damages arising by reason of injuries to anyone during the conduct of the event. MS rules,

safety, and warm up procedures will govern the meet as if fully set forth in these meet rules.

MS or USA-S may revoke this approval at any time in response to the COVID-19 pandemic.

It is understood and agreed that USA Swimming shall be free and held harmless from any

liabilities or claims for damages arising by reason of injuries, including exposure to or infected

with COVID-19 which may result in illness, personal injury, permanent disability, and/or

death, to anyone during the conduct of the event.

It is further understood and agrees that Michigan Swimming, Inc. shall be free and held

harmless from any liabilities or claims for damages arising by reason of injuries, including

exposure to or infected with COVID-19 which may result in illness, personal injury, permanent

disability, and/or death, to anyone during the conduct of the event.

An inherent risk of exposure to COVID-19 exists in any public place where people are present.

COVID-19 is an extremely contagious disease that can lead to severe illness and death.

According to the Centers for Disease Control and Prevention, senior citizens and individuals

with underlying medical conditions are especially vulnerable.

USA Swimming, Inc., cannot prevent you (or your child(ren)) from becoming exposed to,

contracting, or spreading COVID-19 while participating in USA Swimming sanctioned events.

It is not possible to prevent against the presence of the disease. Therefore, if you choose to

participate in a USA Swimming sanctioned event, you may be exposing yourself to and/or

increasing your risk of contracting or spreading COVID-19.

BY ATTENDING OR PARTICIPATING IN THIS COMPETITION, YOU VOLUNTARILY ASSUME ALL

RISKS ASSOCIATED WITH EXPOSURE TO COVID-19 AND FOREVER RELEASE AND HOLD

HARMLESS USA SWIMMING, MICHIGAN SWIMMING, AND Calvin University AND EACH OF

THEIR OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES FROM

ANY LIABILITY OR CLAIMS INCLUDING FOR PERSONAL INJURIES, DEATH, DISEASE OR

PROPERTY LOSSES, OR ANY OTHER LOSS, INCLUDING BUT NOT LIMITED TO CLAIMS OF

NEGLIGENCE AND GIVE UP ANY CLAIMS YOU MAY HAVE TO SEEK DAMAGES, WHETHER

KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, IN CONNECTION WITH EXPOSURE,

INFECTION, AND/OR SPREAD OF COVID-19 RELATED TO PARTICIPATION IN THIS

COMPETITION.

You acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that

your family, including child(ren), may be exposed to or infected by COVID-19 while on site at

the pool or facility and that such exposure or infection may result in the personal injury,

illness, permanent disability and death. You understand that the risk of becoming exposed

to or infected by COVID-19 at the pool or facility may result from the actions, omissions, or

negligence of myself and others, including but not limited to employees, volunteers and

program participants and their families.

Calvin University will include the above information in meet announcements, heat sheets and

posted around the pool facility.

COVID-19 Procedures/Requirements:

All athletes, coaches, officials, clubs, spectators, and other individuals participating in this

meet or seeking ingress into the facility in which this meet is conducted will abide by (1) all

federal, state, and local laws, orders, administrative rules, and guidelines; (2) all protocols

outlined in the COVID-19 LSC Supplemental Sanction Requirements documents for this meet;

and (3) all COVID-19 preparedness plans for the relevant facility. Failure to maintain strict

compliance with all COVID-19 procedures and protocols will result in disciplinary action by the

Michigan Swimming, Inc. Board of Directors, including, but not limited to, fines, suspension

of certain membership privileges, or referral to the USA Swimming National Board of Review

with a recommendation to terminate a member’s membership in Michigan Swimming and USA

Swimming.

Minor Athlete Abuse Prevention Policy Acknowledgement:

All applicable adults participating in or associated with this meet acknowledge that they are

subject to the provisions of the USA Swimming Minor Athlete Abuse Prevention Policy

(“MAAPP”), and that they understand that compliance with the MAAPP policy is a condition of

participation in the conduct of this competition.

Location: Calvin College

Venema Aquatic Center

3195 Knight Way SE

Grand Rapids, MI 49546-4406

Times:

April 30

, 2021

Session #1: WU start 3:00 PM, Event starts 4:00 PM

Session #2: WU start at the conclusion of Session #1 no earlier than 6:00 PM, Event

starts 7:00 PM

May 1

, 2021

Session #3: WU start 8:00 AM, Event starts 9:00 AM

Session #4: WU start at the conclusion of Session #3 no earlier than 11:00 AM, Event

starts 12:00 PM

Session #5: WU start at the conclusion of Session #4 no earlier than 3:00 PM, Event

starts 4:00 PM

Session #6: WU start at the conclusion of Session #5 no earlier than 6:00 PM, Event

starts 7:00 PM

Facilities:

The Venema Aquatic Center is an 8 lane pool 50 meter pool where 6 lanes will be used for

competition and two lanes will be available for supervised warm-up and warm down. Depth

at start is 8’ and 15’ at turn. Permanent starting blocks and non-turbulent lane markers will

be used. Colorado timing with an 8 lane display will be used. There is ample balcony seating

for spectators. Lockers are available (provide your own lock). Public phones will not be

available. The competition course has not been certified in accordance with 104.2.2C (4).

Course Certification: The competition course has not been certified in accordance with

104.2.2C(4)

Meet Format: This meet will be a Timed Final.

Electronic Entries

Entries may be submitted to the Administrative Official as of April 9

, 2021 12:00PM. The

Administrative Official must receive all entries no later than April 23

, 2021 11:59PM. Entries

must include correct swimmer name (as registered with USA/MS Swimming), age and USA

number. All individual entries should be submitted via electronic mail at the e-mail address

listed in the last section of this meet information packet. Make checks payable to: Calvin

University.

Entry Acceptance and Processing

Entries will be accepted and processed in totality as of April 9

, 2021 12:00PM on a first

served basis in the order in which they are received. Each club will be limited to 40 athletes

until April 16

, 2021 12:00 PM. Clubs will have no athlete limit after April 16

, 2021 12:01

PM until the meet has reached COVID capacity of athletes per session.

Individual Entry Limits: Swimmers may enter a maximum of 6 individual events per day..

Entry Fees: $5.00 per individual event.

Surcharges: No Michigan Swimming athlete surcharge applies.

Paper Entries

MS rules regarding non-electronic entries apply. $6.00 per individual event Any surcharges

detailed in the previous section also apply to paper entries. Paper entries may be submitted

to the Administrative Official on a spreadsheet of your choice however, the paper entry must

be logically formatted and must contain all pertinent information to allow the Administrative

Official to easily enter the swimmer(s) in the correct events with correct seed times.

Refunds

Once a team or individual entry has been received and processed by the Administrative Official

there are no refunds in full or in part unless the “over qualification exception” applies (see MS

Rules).

Entry Paperwork

Your club’s Entry, Entry Summary Sheet, Release/Waiver, Certification of Entered Athletes

and Check should be sent via U.S. mail or nationally recognized overnight courier to:

Calvin College

Venema Aquatic Center

3195 Knight Way SE

Grand Rapids, MI 49546-4406

Check In: Check-in will not be required.

Marshaling: Swimmers will be responsible for reporting to the marshaling area when their

event is called.

Seeding: This meet will be seeded 15 minutes after the start of Warmups each session.

Deck Entries: The Meet Referee and Meet Director will determine if deck entries will be

allowed and will be conducted in accordance with current Michigan Swimming, Inc. rules &

procedures, including all Michigan Swimming, Inc. COVID-specific sanctioning or approval

policies. All deck entries must be received by the office 15 minutes after warmups begin for

the session the athlete is deck entering. Deck Entries count toward daily total entries for

athletes. If an athlete is not currently registered with Michigan Swimming or another USA

Swimming LSC, the athlete may deck register for a $164.00 fee before being entered into the

meet for their times to be entered into SWIMS.

Meet Programs/Admissions: No spectators will be allowed at this time.

Scoring: Team scoring will be kept as follows for each event for the top 5 finishers 7-4-3-2-1.

Awards: No awards will be given.

Results

Complete Official meet results will be posted on the Michigan Swimming Website at

http://www.miswim.org/. Unofficial results will also be available on flash drive (HY-TEK Team

Manager result file) upon request. Teams must provide their own flash drive.

Concessions: No concessions will be provided.

Lost and Found: Articles may be turned in/picked up at pool office. Articles not picked up

by the end of the meet will be retained by the Meet Director or a representative for at least

14 days (any longer period shall be in the sole discretion of the Meet Director).

Swimming Safety

Michigan Swimming warm up rules will be followed. To protect all swimmers during warm-

ups, swimmers are required to enter the pool feet first at all times except when sprint lanes

have been designated. No jumping or diving. The same rules will apply with respect to the

warm-down pool and diving well. Penalties for violating these rules will be in the sole

discretion of the Meet Referee which may include ejection from the meet.

Racing Start Certification

Any swimmer entered in the meet must be certified by a USA Swimming member-coach as

being proficient in performing a racing start or must start each race from within the water

without the use of the backstroke ledge. When unaccompanied by a member-coach, it is the

responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this

requirement.

Deck Personnel/Locker Rooms/Credentialing

Only registered and current coaches, athletes, officials and meet personnel are allowed on

the deck or in locker rooms. Access to the pool deck may only be granted to any other

individual in the event of emergency through approval by the Meet Director or the Meet

Referee. The Michigan Swimming Board of Directors, Officials Chairs of MS, and the Michigan

Swimming Office staff are authorized deck personnel at all MS meets. Personal

assistants/helpers of athletes with a disability shall be permitted when requested by an athlete

with a disability or a coach of an athlete with a disability.

Lists of registered coaches, certified officials and meet personnel will be placed outside the

door to the pool deck. Meet personnel will check the list of approved individuals and issue a

credential to be displayed at all times during the meet. This credential will include the host

team logo, name as well as the function of the individual being granted access to the pool

deck (Coach, Official, Timer, or Meet Personnel). In order to obtain a credential, Coaches and

Officials must be current in all certifications through the final date of the meet. Meet personnel

must return the credential at the conclusion of working each day and be reissued a credential

daily.

All access points to the pool deck and locker rooms will either be secured or staffed by a meet

worker checking credentials throughout the duration of the meet.

Swimmers with Disabilities

All swimmers are encouraged to participate. If any of your swimmers have special needs or

requests, please indicate them on the entry form and with the Clerk of Course and/or the Meet

Referee during warm ups.

First Aid: Supplies will be kept in the pool office.

Facility Items

(A) No smoking is allowed in the building or on the grounds of any facility listed above.

(B) Pursuant to applicable Michigan law, no glass will be allowed on the deck of the pool

or in the locker rooms.

into the hallway to awards or concessions.

(D) An Emergency Action Plan has been submitted by the Host Club to the Safety Chair

and the Program Operations Chair of Michigan Swimming prior to sanction of this meet

and is available for review and inspection at the pool office.

(E) To comply with USA Swimming privacy and security policy, the use of audio or visual

recording devices, including a cell phone, is not permitted in changing areas, rest

rooms or locker rooms.

(F) Deck changing, in whole or in part, into or out of a swimsuit when wearing just one

suit in an area other than a permanent or temporary locker room, bathroom,

changing room or other space designated for changing purposes is prohibited.

(G)

Operation of a drone, or any other flying apparatus, is prohibited over the venue

(pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any

time athletes, coaches, officials and/or spectators are present.

General Information and Errors/Omissions

Any errors or omissions in the program will be documented and signed by the Meet Referee

and available for review at the Clerk of Course for Coaches review. Information will also be

covered at the Coaches’ Meeting.

Meet Personnel

Meet Director: Chris Sullivan, cms65@calvin.edu (Must be a USA Swimming member)

Meet Referee: Steve Weeks, swmfst16@gmail.com

Safety Marshal: Helena Tolic, helena.tolic@gmail.com, (616)589-2261

Administrative Official : Adam Forbes, forbesajswim@gmail.com,

(616)430-0885

2021 Calvin U Meet

April 30, 2021

Events list

Approved Number: MIAP2021061

Session #1

Warm-up 3:00PM; Start 4:00PM

Girls

Events

Boys

OPEN 100 Free

OPEN 50 Breast

OPEN 200 Back

OPEN 200 IM

OPEN 400 Free

Session #2

Warm-up 6:00PM; Start 7:00PM

Girls

Events

Boys

12 & Under 100 Free

12 & Under 50 Breast

12 & Under 200 Back

12 & Under 200 IM

12 & Under 400 Free

May 1, 2021

Events list

Approved Number:

Session #3

Warm-up 8:00AM; Start 9:00AM

Girls

Events

Boys

OPEN 200 Free

OPEN 100 Breast

OPEN 50 Back

OPEN 100 Fly

OPEN 400 IM

Session #4

Warm-up 11:00AM; Start 12:00PM

Girls

Events

Boys

12 & Under 200 Free

12 & Under 100 Breast

12 & Under 50 Back

12 & Under 100 Fly

12 & Under 400 IM

Session #5

Warm-up 3:00PM; Start 4:00PM

Girls

Events

Boys

OPEN 200 Fly

OPEN 50 Free

OPEN 200 Breast

OPEN 100 Back

OPEN 50 Fly

Session #6

Warm-up 6:00PM; Start 7:00PM

Girls

Events

Boys

12 & Under 200 Fly

12 & Under 50 Free

12 & Under 200 Breast

12 & Under 100 Back

12 & Under 50 Fly

RELEASE AND WAIVER

Approved Number MIAP2021061

Enclosed is a total of $__________ covering fees for all the above entries. In consideration

of acceptance of this entry I/We hereby, for ourselves, our heirs, administrators, and assigns,

waive and release any and all claims against Calvin University, Venema Aquatic Center,

Michigan Swimming, Inc., and United States Swimming, Inc. for injuries and expenses

incurred by Me/Us at or traveling to said swim meet.

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

In granting the approval it is understood and agreed that USA Swimming and Michigan

Swimming, Inc. shall be free from any liabilities or claims for damages arising by reason of

injuries to anyone during the conduct of this event.

Signature:

Position:

Street Address:

City, State, Zip

E-mail:

Coach Name:

Coach Phone:

Coach E-Mail:

Club Name: ________________________________________________________

Club Code: _________________________________________________________